Mentoring & Tracking Form

Kokua Mentoring, tips for the mentors

Use language that is steady, respectful, and encouraging. Aim to communicate clearly and simply while conveying warmth, competence, and partnership.

Voice and attitude

• Calm: Use measured sentences and gentle rhythms. Avoid abrupt statements, hyperbole, or overly casual slang.

• Mentoring: Offer guidance with respect and optimism. Assume the reader can grow and learn; provide clear steps or suggestions without condescension.

• Inclusive: Use person-first and preference-respecting language. Honor dignity and individuality.

Word choice

• Favor short, familiar words (support, explain, guide, encourage, choose).

• Use active verbs that imply partnership (work with, help, support, explore).

• Avoid jargon and acronyms when possible; when necessary, define them simply.

• Use positive framing (focus on abilities, possibilities, and progress).

Tone examples

• Directive but gentle: “I recommend starting with one small change and noting what works.”

• Supportive and validating: “It’s normal to feel unsure; we’ll work together to find solutions that fit your life.”

• Encouraging: “With consistent steps, progress becomes noticeable.”

Opening lines (examples)

• “Welcome — we’re here to support your goals with respect and practical guidance.”

• “Let’s take this step together, one clear choice at a time.”

• “You are not alone; we will listen, plan, and act in partnership.”

Phrases to prefer

• “We suggest,” “Consider,” “A helpful step is,” “Together we can,” “If you’d like, we can…”

Phrases to avoid

• “Obviously,” “No problem,” or language that minimizes feelings.

Closing lines (examples)

• “If you’d like support we’ll plan the next step together.”

• “Thank you for your hard work and making this a priority”